Cookie Policy

Last updated: July 9, 2026

This Cookie Policy explains how ReimburseFlow (ReimburseFlow Digital Solutions Limited) uses cookies and similar tracking technologies on our website. We use cookies to improve your browsing experience, understand how you interact with our services, and provide personalized content tailored to your needs in managing expense reports and reimbursement workflows.

What Are Cookies

Cookies are small text files stored on your device when you visit our website. They contain information about your browsing activity and preferences. We use cookies to recognize returning visitors, remember your settings, and analyze how our website is used. These technologies help us deliver a more efficient and personalized experience while you access our expense report digitization and approval workflow platform. Cookies cannot execute code or transmit viruses, making them a safe technology for enhancing user experience across corporate office environments.

Types of Cookies We Use

We use several categories of cookies on our website:

Essential Cookies: These cookies are necessary for basic website functionality. They enable core features like authentication, security, and session management required for our reimbursement workflow system to operate properly.
Performance Cookies: We use these cookies to analyze how visitors interact with our site. They help us understand which features are most valuable, how users navigate the expense approval process, and where we can improve performance.
Preference Cookies: These cookies remember your choices, such as language settings and display preferences. They ensure your experience remains consistent across multiple visits to our paperless reimbursement platform.
Marketing Cookies: We use these to track the effectiveness of our marketing campaigns and understand which channels bring visitors to our site. They help us deliver relevant information about our services to corporate offices in Ottawa and beyond.

Why We Use Them

Cookies serve multiple important purposes for our service. They enable essential security features and authentication systems that protect your expense data and ensure only authorized personnel access reimbursement information. Performance cookies help us identify technical issues, understand user behavior patterns, and optimize our digital workflow for faster approval cycles. We also use cookies to remember your preferences, reducing the need to reconfigure settings on each visit. Additionally, cookies allow us to measure the success of our marketing efforts and ensure our messaging reaches the right audience in the corporate sector.

Managing Cookies

You have full control over cookies through your browser settings. Most web browsers allow you to manage cookie preferences directly:

Google Chrome: Click the menu icon (three dots) in the top-right corner, select Settings, then Privacy and Security. Choose Cookies and other site data to view and manage stored cookies, or adjust settings to block cookies entirely.
Mozilla Firefox: Open the menu (hamburger icon), go to Settings, select Privacy & Security, and scroll to Cookies and Site Data. You can clear cookies, allow specific sites, or set preferences for all websites.
Apple Safari: Click Safari in the menu bar, select Preferences, then Privacy tab. Choose your cookie policy from the options provided, or manage individual site exceptions as needed.
Microsoft Edge: Click the menu icon (three dots), select Settings, then Privacy, search, and services. Under Cookies and other site data, customize your preferences or clear existing cookies.

Important note on disabling cookies: While you can block or delete cookies, disabling them may affect website functionality. Some features of our expense report digitization system may not work properly without essential cookies, particularly the approval workflow components and secure session management. We recommend keeping essential cookies enabled while managing non-essential categories based on your preferences.

Updates to This Policy

We may update this Cookie Policy from time to time to reflect changes in our practices, technology, or applicable regulations. Any updates will be reflected on this page with a revised "Last updated" date. We encourage you to review this policy periodically to stay informed about how we use cookies and similar technologies. If we make significant changes that affect how we use cookies, we will notify you through appropriate channels.